Information sheets
Information sheets are designed to provide users with an overview of a specific Themis module, function or responsibility. Information includes: general details of the functionality available; tips and hints for using the module or function; as well as details of further resources and training available. These information sheets are presented in Adobe PDF format and are designed to be printed. The following information sheets are available:
Introductory
- Introduction to Themis (98kb)
Information for new Themis users, including: accessing Themis; responsibilities available (and how to apply for additional responsibilities); further training and support available to new users. - Introduction to Themis HR Supervisor (77kb)
Information for new supervisors, including: the role of a supervisor in Themis; supervisor delegations and responsibilities; types of transactions requiring approval (and how to action transactions). - Introduction to Themis Financials (89kb)
Information for new users of Themis Financials, including: the Themis Financial modules (e.g.: Accounts Payable, Accounts Receivable, Internal Transactions, etc) and how they interact; the Chart of Accounts; financial responsibilities and approval delegations; and training pathways. - Introduction to Human Ethics (66kb)
Information for Themis users on the Human Ethics Application function within Themis Research, including: an overview of the application process, components of the Human Ethics module, troubleshooting and University policy. - Introduction to Training Administrator (70kb)
Information for training providers who use Themis to administer their training courses, including: system responsibilities and their associated functions; overview and components of the Themis Training Administrator module; key terms and tasks; and support options. - Introduction to Themis Timekeeper (93kb)
Information for Themis users who manage timecard payments for staff within their department/faculty, including: the methods available for creating a timecard; using the Authorised Delegate function within the Timekeeper responsibility; troubleshooting and support options. - Introduction to Themis for Department Managers (147kb)
Information for managers who use Themis to view position and assignment details for staff within their Department, Faculty or School, including: employee costing; leave accruals; assignment and grade step details; increment due dates; and position details.
Transactional
- Chart of Accounts (51kb)
Information for Themis users outlining the University’s Chart of Accounts, including a breakdown of the segments and how to use them. - Accounts Receivable - Receipting (91kb)
Information for Themis users on the Cash Receipting function within Themis Financials, including: guidelines for creating, printing and/or cancelling receipts; submitting receipts for banking; and receipting rules, troubleshooting, and University policy. - Accounts Receivable - Invoicing (104kb)
Information for Themis users on the Accounts Receivable – Invoicing function within Themis Financials, including: guidelines for creating and printing invoices; using credit notes; and invoicing rules, troubleshooting, and University policy. - Internal Transactions (71kb)
Information for Themis users on the Internal Transaction function within Themis Financials, including: setting department defaults; an outline of the process used for each type of transaction (internal order, chargeout, departmental journal); explanation of the internal transaction screen; and internal transaction rules, troubleshooting, and University policy. - Purchasing (86kb)
Information for Themis users on the Purchasing function within Themis Financials, including: methods available when purchasing from external suppliers; guidelines for creating and printing purchase orders; goods receipting; purchasing rules, troubleshooting, and University policy. -
Accounts Payable (178kb)
Information for Themis users on the Accounts Payable function within Themis Financials, including: guidelines for the payment of invoices from external suppliers, reimbursing petty cash and employee expenses, accounts payable rules, troubleshooting and University policy. -
Approving Financial Transactions (112kb)
Information for staff responsible for approving financial transactions within Themis, including: responsibility of approvers, guidelines for approving transactions, using the Personal Home Page, and viewing and actioning notifications. -
Accounts Receivable – Receipting for Student Centres (84kb)
Information for staff in Student Centres who receive student payments, including: guidelines for creating, printing and/or cancelling receipts; submitting receipts for banking; and receipting rules, troubleshooting, and University policy.
Reporting
- Themis Reporting (91kb)
Information for Themis users on the various reporting methods available, including: submitting a report in Themis; viewing and exporting results; scheduling reports; and using the Discoverer reporting function. - Timecard Status Report (58kb)
Information on reporting available to Themis users who manage timecard payments for staff within their department/faculty, including: an outline of the Timekeeper Status Report; submitting and scheduling reports in Themis; and support options.