Themis reference cards for research academics
The following reference cards are recommended for staff members who need to record and manage their research details in Themis (such as recording their research profile, submitting a grant application, monitoring existing grants and contracts, applying for ethics (human or animal) clearance, recording publications, etc).
Please note: each of the pdf files will open in a new page.
Research Self Service
Public (research) profile
- Recording your public (research) details (249 kb)
- including qualifications, language, and biography details
Human ethics
Workbench
- Using the Ethics Workbench in Themis (85 kb)
- Searching for an application in the Ethics Workbench (43 kb)
Application creation
- Overview of creating a human ethics application (36 kb)
- Minimal Risk application (114 kb)
- Standard Project application (88 kb)
- Program application (90 kb)
- Project within a Program application (95 kb)
- Transfer application (104 kb)
- Registration of External Ethics Clearance (102 kb)
- Printing your human ethics application summary (97 kb)
Additional screens/information
- Creating an external researcher in the Ethics module (33 kb)
- Other Ethics Clearance screen (39 kb)
- Sponsored Projects screen (27 kb)
- Drug Trials screen (23 kb)
- Aboriginal and Torres Strait Islanders screen (24 kb)
- Clinical Trials screen (27 kb)
- Location of Research screen (32 kb)
- Other (Non-Ethics) Approvals screen (38 kb)
Application management
- Updating an ethics application via the Workbench (34 kb)
- Creating a Request for Amendment of a human ethics application (67 kb)
- Completing a Human Ethics Annual Report (171 kb)
- Using the Annual Report Summary screen (206 kb)
Animal ethics
- Using the Animal Ethics Workbench (94 kb)
- Searching for an application in the Animal Ethics Workbench (40 kb)
- Creating an animal ethics application (96 kb)
- Printing PDF and RTF versions of animal ethics applications (198 kb)
- Getting your animal ethics application signed off in Themis (129 kb)
- Named Investigators - signing off an animal ethics application (111 kb)
- Project Supervisor - signing off an animal ethics application (108 kb)
Grants and contracts
Submissions
- Searching for a submission record in your Workbench (100 kb)
- Creating a grant submission record (121 kb)
- Creating an external participant in a submission record (35 kb)
- Reviewing a submission application (64 kb)
- Understanding the status of your Themis Submission (76 kb)
- Correcting data validation errors in Themis Submissions (36 kb)
- Using the Research Proposals Workbench in Themis (121 kb)
- Searching for a proposal record in your Workbench (99 kb)
- Updating the Agreement Administrator in a proposal record (54 kb)
- Proposal status definitions (53 kb)
- Using your Research Agreements Workbench (144 kb)
- Searching for an agreement record in your Workbench (99kb)
- Updating the Agreement Administrator in an agreement record (53 kb)
- Using the Agreement Queries section in your Workbench (101 kb)
- Agreement status definitions (31 kb)
- Tracking agreement income and expenditure using the Group Code report (44 kb)
- Viewing the deliverables required for your agreement record (97 kb)
- Updating contracted deliverables via the Agreement Workbench (45 kb)
- Adding Project Management deliverables to an agreement record (50 kb)
- Overview of the Agreements milestone notification process (111 kb)
- Actioning a technical milestone notification (37 kb)
- Agreements notification workflow matrix (33 kb)
Publications
- Recording a publication in Themis (124 kb)
- Recording past publications in Themis (52 kb)
- Creating and using the Alias List in Themis Publications (90 kb)
- Creating a publisher in Themis Publications (35 kb)
- Creating a journal in Themis Publications (39 kb)
- Bibliographic details available within a publication category (149 kb)
-
Using the Advanced Publications reporting function (for researchers)(230kb)
Intellectual property disclosure
- Creating an IP disclosure record in Themis (64 kb)
- Understanding your IP disclosure workbench (110 kb)
- Printing a summary of your IP disclosure record (84 kb)
- Searching for an IP disclosure record in Themis (104 kb)
- Viewing the status and correspondence history of an IP disclosure record (101 kb)
- Completing the Principal Contact Contributor declaration and approval (95 kb)